September 24, 2019 ERP, Toronto, Canada

Recruitment Process Flow: What You Need To Do Prior Hiring

Companies use a recruitment process to find new candidates and hire top talent.

The recruitment process is executed by the HR (Human resources) department of a company with help from assistant managers.

The process tends to be very organization-specific as not all companies operate in the same way.

Recruitment Process Flow

It might not be the best choice for you to just follow whatever works in other companies. 

This article will give you some ideas about the recruitment process flow to help you to find and evaluate job candidates. You should try to adapt these steps according to your company needs 

Identify The Hiring Need 

To find the ideal employee, you need to look for what your company requires. You have to check what roles need to be filled in your department.

Check whether there are missing skills or gaps that the employee must fill. You must determine what skills and qualities are detrimental to this position and which are just bonuses that are nice to have.

You can also refer to the org chart of your company to get an idea about what skills are present within your team and where the new employee would fit within the hierarchy.

Make sure not to recycle the same job description when you’re hiring someone to fill an already existing role. The responsibilities and skills involved have probably changed since then so understand the role as it currently stands. 

Prepare A Job Description

A potential employee’s first impression of your company will depend greatly on the job description, so make sure it’s a good one.

The job description must give the potential candidate a good idea about what you expect from them and also what the employee can gain (aside from compensation).

The employee must have an idea about what life will be like at your company and what goals they will try to accomplish.

Your job description should include things like the job title and department, location and hours, minimum requirements, work experience and qualifications, salary and benefits. Make sure to keep it as concise as possible. 

Executing The Recruitment Plan

 You are now finally ready to recruit candidates.  The outlets you can use to find candidates can be:

1) Your website! 

2) specialized websites for finding jobs and job boards

3) Social media 

4) By visiting campuses or job fairs 

Don’t feel overwhelmed by all the recruiting options. The recruitment process can be made much easy by using Odoo’s Employment module.

Odoo is an easy to use business management software that helps you to run a business efficiently.

It can post job offers on your website and can also link up job offers from different websites to your module. It lets you track job offers straight from the app.

A new email address is automatically assigned to every job offer to route applications directly to the right one. Whether applicants contact you by email or using an online form, get all the data automatically indexed (resumes, cover letters, etc.) and answered in just a click, using templates or personalized emails.

Odoo makes managing your hiring process very simple. You don’t have to outsource your recruitment, everything can be handled internally smartly and professionally.

Odoo lets you easily customize your recruitment process and create your hiring strategy. Use reports to compare the performance of postings you have made on different external job boards and easily change your strategy and recruitment plan based on the results.

You can also try hiring internally. It’s more efficient, cost-effective and encourages employees to excel at their current position in hopes of a promotion. You could also hire through an employee referral program. Hiring through referrals leads to higher retention and lower cost per hire. 

Applicant Review

When you’ll be eventually flooded with resumes, don’t spend your valuable time conducting interviews.

Try to narrow down your list of candidates. Check if the person’s prior job experience and skills line up with what your company requires by comparing their resumes with your job description.

Make sure not to hire someone who tends to jump from job to job. See how much time they spent in their previous roles. You can also conduct phone screenings.

Phone screenings can help you decide whether or not you can accommodate the candidate’s desired salary and availability.

You can also use the integrated surveys feature of Odoo. With Odoo, create your interview canvas based on your best practices and use the survey designer to adapt questions to your process.

You can ask the applicants to fill in the survey online or even ask the interviewer to use it during real interviews.


This is the most crucial step in the recruitment process. Make sure to interview the candidate in a comfortable environment.

Job interviews can be pretty nerve-wracking for a lot of people, so do try to ease the tension up a bit.

To have an objective view, make sure to have several interviewers rather than just one person. This will help you to get multiple perspectives. To shorten the length of an interview, review the applicant’s resume, cover letter and writing sample beforehand.

Make sure to ask the candidates standardized questions so that you can objectively compare all of them. Give the candidate time to ask questions about the company as well. Collect feedback from all the interviewers as soon as possible, as the candidate’s responses will still be fresh in their minds. 

Making the offer 

Before finally selecting a candidate, check all of their references and do a background check on them. If all is fine and dandy, that person is ready to join your company. Odoo’s recruitment module generates offer links for the selected candidates and lets them review the offer, upload their personal information and sign the offer. 

Syncoria is a digital transformation company based in Canada and an official Odoo Ready partner.

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