October 2, 2019 ERP, Toronto, Canada

How to Use Job Card Properly in Production Process

How To Use Job Card

A job card is a detailed description of work that is performed for a work order.

These specify planning and scheduling information that can be used by your production facility’s digital machines.

They can have a number of specifications such as capability, class, and category.

There are a variety of job cards, the functions of which sometimes overlap depending upon the production and the preferences of the company producing it and they don’t necessarily have to be physical cards.

The basic idea is that job cards are a timing method in monitoring a job to be done within a specified time frame.


Job cards have found popularity in businesses dealing with production and also other industries such as electrical contracting, plumbing, and facilities management.

They are used to send the details of jobs to workers out in the field and to receive the information back about the work done each job.

It is a good way to save time for the administration department as the details are just printed out and handed to an engineer for him or her to fill out the job card by hand once all the related work is done.

Job cards can easily transfer written info by your production employees into the system and allow it to be used by other production modules without having to copy and paste the details anew.

They are also free of the issues associated with manually reading off data from the engineers and workers on the ground provided that you have set up a suitable schedule for it; indecipherable handwriting, which is an issue compounded with your workers having to deal with being busy or work in a difficult location.

A job card is thus all about timing. There are many details involved such as the materials used, time allowed to prevent production from being run over, current reports, units produced, units left to produce, materials accumulated to be used, and so on.

These are all things that may be found on a job card. A business will have the number of job cards that equal exactly the number of operations that are done in that business.

A marked improvement in matching your invoices can be seen. Automation in this regard can help you raise your invoices as soon as the jobs are complete and automatically include the information that the customer requires

Job cards can come in crucially important if you want to set up a master production schedule (MPS) it is a plan for products to be produced in each time period such as production, staffing, inventory, and so on.

An MPS will come to drive much factory activity so a well set up MPS will definitely influence profitability in a positive manner. An MPS can identify problems in significant processes and resources in order to help you in optimizing production.

Typical master production scheduling software is held down by software limitations that disallow them from including every aspect of production, just key elements,

MRP suites such as Odoo can facilitate integration between your job cards and a master production schedule to cover for the latter’s shortcomings.

Not only do you avoid shortages, costly expediting, last minute scheduling, you also improve efficiency among employees at the base level and prevent inefficient allocation and use of resources.

Working with an MPS allows an organization to consolidate planned parts, and produce strongly beneficial schedules.

By using many variables as inputs, a MPS system will generate a set of outputs used for decision making.

You may input data such as demand forecast, production costs, inventory money, customer needs and demands, supply, material inventory size, production lead time, and capacity.

It is also possible to generate input automatically by an ERP/MRP system that links a sales department with the production department.

Sales and logistics department data being input can automatically alter demand forecast data and the inventory size data contained within the MOS. Outputs may include data such as amounts to produce, quantity available, etc.

An effective MPS combined with job cards will ultimately give your production, planning, sales, and management departments the necessary information quickly and reliably to plan and control manufacturing.

It can also enable your marketing department the confidence to make legitimate and accurate delivery commitments to partnered warehouses and customers. You also end up increasing the efficiency and accuracy of a company’s manufacturing.


  1. Provides first hand job related information such as materials required and skill set applicable to complete the job.
  2. Helps you to find the right type of employee suitable enough to deliver a specific job successfully.
  3. Helps you to establish effective hiring practices. Questions such as who is to be filled where, when, and how, who is to be relocated and why; these can all be answered by using job cards and you and your managers the guidance to establishing and maintaining effective hiring practices.
  4. Guides you through performance evaluation processes as they help your managers and you evaluate the performance of each employee by comparing it with the desired output. As a result, you also get a nuanced and informed idea of who you should promote and when. Skill gaps and mistakes can be identified easily and worked upon.
  5. Helps you analyze training and development needs in accordance with type of training and content of training.


An MPS-job card combination can thus work wonders for a production line as the entrepreneur seeks more and more opportunities to undercut the competition and gain exponential growth.

As the scope of business grows however, maintaining your designs should be given special priority as schedules meant for smaller scale production will not work for larger scale production.

These days it is possible for job cards to be well-integrated into business MRP systems to truly bring out the potentials for success.

Syncoria is a digital transformation firm based in Canda and an official Odoo Ready partner.

Get in Touch

We’re an exceptional team of engineers & design thinkers based in Toronto, Canada. We respond efficiently to the challenges of business & technology challenges of the modern day.